New-Hire Onboarding

Make day one smooth—for you and your team. We set up new employees quickly with the right forms, direct deposit, and payroll details so pay runs start on time.

Onboarding without the busywork

Getting a new employee onto payroll shouldn’t derail your day. PAG Payroll Solutions guides you and your hires through a clear, step-by-step process—collecting tax forms, confirming classifications, and preparing pay, deductions, and reporting so everything is ready for the first run.

What’s included

  • Form collection: W-4 (federal) and any required state tax forms; I-9 verification guidance and retention checklist.
  • Direct deposit setup: Secure collection of routing/account info; optional split deposits (e.g., savings + checking).
  • Worker setup: Pay rate, pay schedule, department/location, PTO accrual rules (if applicable).
  • Deductions & contributions: Benefits, HSA/FSA, retirement, and company contributions configured by plan rules.
  • Garnishments: Entry and maintenance of court-ordered deductions with proper priority and tracking.
  • New-hire reporting: State new-hire report preparation and filing support.
  • Multi-state readiness: Withholding/SUTA account coordination when work expands into new states.
  • First-pay review: Pre-run audit to confirm taxes, net pay, and year-to-date balances are correct.

Our onboarding flow

  1. Kickoff & checklist: We share a concise list of items to collect from the new hire and the employer.
  2. Secure intake: You (or the employee) submit forms and details through our guided workflow.
  3. Build the profile: We configure taxes, pay, deductions, and direct deposit in your payroll setup.
  4. Compliance touchpoints: I-9 guidance, state new-hire reporting, and any required acknowledgments.
  5. First-run double-check: We validate gross-to-net, withholdings, and deductions before payroll is processed.

Classification matters

Correctly identifying workers as W-2 employees or 1099 contractors helps prevent costly issues. We review role, control, and pay structure to align setup with your intent and current rules, and we configure payroll accordingly.

Documents & recordkeeping

We’ll organize and retain onboarding documents in your payroll records and provide you with simple retention guidelines. Employees receive clear pay stubs detailing gross pay, taxes, deductions, employer contributions, and net pay.

Onboard your next hire
New-hire essentials
  • Offer letter details (start date, pay rate)
  • W-4 + state withholding form
  • I-9 documentation (eligibility verification)
  • Direct deposit authorization
  • Benefit elections (if applicable)
  • Emergency contact
Why clients choose us
  • Fast setup aligned to your pay schedule
  • Clear checklists for you and your hires
  • Accurate taxes and deductions from day one
  • Responsive help when questions come up